![]() Most instructors find it helpful to include the course number in the email, as well as a one or two word description of the reason why you are writing. Subject Line: Include information that will provide context to the reader as to why you are sending the email. This allows you to engage in dialogue about your concerns, and can lead to greater understanding.Īlthough email can be less formal than a letter, it is still helpful to incorporate some formalities into it. A letter is often formatted differently than an email, is printed and either hand delivered or sent in the mail.Įither way, it is helpful to request an in person meeting when sending an email or letter. If you’ve found, however, that email is not getting someone’s attention, or a more formal method of communication is required, writing a letter may be helpful. Unless faculty or staff members have specified otherwise, email is likely the best form of initial communication. Most professional communication occurs via email, this includes communication to instructors, advisors, or other faculty or staff members within a University environment. This information is intended to help you to write an effective letter or email, also included are some tips on appropriate etiquette when emailing professors, advisors, or other university faculty or staff members. Sometimes I get e-mails that say “$40.Many times, the most effective way to send a message to an instructor, advisor, or university administrator is by writing a letter or an email. This way I hope that the letter can get to the correct person without major delays. In MY subject/RE lines, I like to be detailed and let the reader know what it is about. PS: This will come up later or on another post. It may work for some of you and it may not. Meaning if the font size for the letter is times roman numeral 12, then I will increase the RE/Subject line to 14 or 16. When writing a hard copy letter, normally I just increase the font size. *I usually highlight the RE/Subject line in my e-mails and boldface the text. Here is a sample (but I can NOT increase the fonts on this post): Of course this is NOT 100% effective all of the time, but it does at least help in our industry. I have found that if I increase the RE/Subject Line, by a few fonts and bold face that line, it helps in our industry with reducing the amount of letters/e-mails/faxes that may get lost. “īecause of the industry I work in, things get “lost” or “misplaced”. Subject lines are highlighted by boldface type, underlining, or the use of all capital letters. They appear two lines below the salutation and two lines above the first line of the text, although the simplified letter format may have different spacing. Subject lines specifically define the subject matter of the letter. They also permit accurate filing and retrieval from files. Descriptive subject lines instantly inform a reader of the general content of the letter. In documents of multiple pages, reference lines may appear under the date in the heading of all pages. If several references are listed, each may be preceded by a number or letter identifier to facilitate ease of referral (by number or letter) within the body of the document. Reference lines or blocks appear immediately below or two lines below the date line, depending upon company preference. They eliminate the need to include such information in the opening paragraph. “Reference lines should be used when the letter refers to several invoices, letters, or telephone conversations. The subject line goes 2 lines below the salutation and it is not part of the the body. That’s why it is separated by the 2 lines. ![]() That does not mean it relates to the address. I was a highly trained executive secretary for over 20 years in corporate America and was taught to put the reference line 2 lines below the address. John had the only response that drew attention to the fact that reference and subject are not the same thing. Or it can have one or the other.Īnon is correct. So a letter can have both a line that highlights the point of origin or source for the letter and a line that states the theme or topic of the letter. Their definition for the word subject is: theme, topic, matter, issue. ![]() Webster Dictionary’s definition for the word reference is: cite, mention, point of origin, source. ![]()
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